Joining Lockton Re's Operations team, you will provide team administrative support to the UK-based team of Operations professionals and the International Chief Operating Officer and have responsibility for various operations functions within the Lockton Re business. This is an excellent opportunity for an individual with previous administrative or PA experience to continue their career in our dynamic and growing business.

Although experience within the Insurance/ Reinsurance industry would be beneficial, it’s not essential for the role, providing you have worked in a similar type of corporate, professional services business.

Lockton Re

Lockton Re is the global reinsurance business of Lockton Companies. It helps businesses understand, mitigate, and capitalize on risk with nearly 200 colleagues in 12 locations globally. The business is continuing to grow, pushing the reinsurance industry forward with smarter solutions that leverage new technologies—delivered by people empowered to do what’s right for clients.

Operations administration responsibilities:

• Assist with innovation, efficiency or operational strategy projects within the business.
• Assist the Operations Executives and working closely together to ensure the team has smooth and robust processes in place and is tracking key tasks and projects.
• Assist with core operations administrative tasks and general business processes and procedures.
• Be responsible for the Gifts & Entertainment process within Lockton Re including overseeing compliance and adherence to Lockton Re’s policy.
• Be responsible for the onboarding and offboarding process for colleagues within Lockton Re.
• Be responsible for office management including office and meeting room equipment, desk moves, business cards and ensuring that the office is operating smoothly and efficiently.
• Schedule key governance meetings and responsibility for documenting these meetings where necessary.
• Prepare and modify documents including correspondence, reports and presentations.
• Flexibly support the business with additional responsibilities as deemed necessary.

Team assistant responsibilities:

• Provide team logistics planning/management including organising meetings and events.
• Arrange overseas travel and expenses management.
• Format/draft correspondence and documents efficiently and accurately.
• Meet and greet external and internal guests, arranging meeting rooms and catering.

• Ability to effectively plan and organise your workload in order to meet business demands/timescales, with a demonstrable ability to multi-task, co-ordinate and prioritise your workload
• Excellent communication skills both verbal and written are essential coupled with the ability to build and maintain strong relationships
• Having a professional manner at all times, and able to remain calm under pressure
• Adaptable, with a desire to understand the nature of the Reinsurance broking industry and the role that Lockton Re plays
• Self-motivated, with drive to achieve desired results with regard to team(s), division, and company objectives.
• Ability to utilise Lockton core systems to effectively manage the company’s business.
• Ability to develop excellent internal / external relationships, communicating at all levels.